Top 20 QuickBooks Desktop Keyboard Shortcuts You Need to Know

QuickBooks Desktop is a powerful accounting tool used by millions of businesses. But if you're still clicking through menus to complete tasks, you may be wasting valuable time. In 2025, mastering QuickBooks Desktop Shortcuts isn't just smart—it's essential. These simple keyboard shortcuts for QuickBooks can speed up your workflow, reduce errors, and make accounting feel less of a chore.

In this ultimate guide, we’ll break down the top 20 QuickBooks keyboard shortcuts you should know in 2025. Whether you’re on Windows or Mac, we’ve got you covered with the best QuickBooks hotkeys and desktop shortcut commands.

Why Use QuickBooks Desktop Shortcuts?

Using QuickBooks shortcut keys improves accuracy, saves time, and keeps your hands off the mouse. For accountants and business owners juggling multiple tasks, desktop hotkeys can help streamline tasks like opening reports, creating invoices, or navigating lists.

With just a few key taps, you can perform actions in seconds—no clicks, no waiting.

Top 20 QuickBooks Desktop Keyboard Shortcuts for Windows and Mac

Let’s dive into the most useful QuickBooks shortcut keys you can use on both Windows and Mac in 2025:

1. Open Chart of Accounts

• Windows: Ctrl + A
• Mac: Command + A

2. Open Customer Center

• Windows: Ctrl + J
• Mac: Command + J

3. Create Invoice

• Windows: Ctrl + I
• Mac: Command + I

4. Create Estimate

• Windows: Ctrl + E
• Mac: Command + E

5. Create Check

• Windows: Ctrl + W
• Mac: Command + W

6. Use Register

• Windows: Ctrl + R
• Mac: Command + R

7. Open Write Checks Window

• Windows: Ctrl + W
• Mac: Command + W

8. Find Transaction

• Windows: Ctrl + F
• Mac: Command + F

9. Delete Transaction

• Windows: Ctrl + D
• Mac: Command + D

10. Open Vendor Center

• Windows: Ctrl + L
• Mac: Command + L

11. Print

• Windows: Ctrl + P
• Mac: Command + P

12. Open Make Deposits Window

• Windows: Ctrl + D
• Mac: Command + D

13. Memorize Transaction

• Windows: Ctrl + M
• Mac: Command + M

14. Create Bill

• Windows: Ctrl + B
• Mac: Command + B

15. Use Help

• Windows: F1
• Mac: Fn + F1

16. Open Report Center

• Windows: Ctrl + R
• Mac: Command + R

17. Go to Home Page

• Windows: Ctrl + H
• Mac: Command + H

18. Open Item List

• Windows: Ctrl + N
• Mac: Command + N

19. Open Company Snapshot

• Windows: Ctrl + 1
• Mac: Command + 1

20. Open Transaction History

• Windows: Ctrl + H
• Mac: Command + H

How to Remember These QuickBooks Hotkeys

Here are three smart tips to keep these keyboard shortcuts QuickBooks users love at your fingertips:

1. Print a Cheat Sheet: Keep a hard copy near your desk.
2. Practice Often: Use a few new ones daily until they stick.
3. Highlight Favorites: Pick 5 that save you the most time and focus on those first.

Benefits of Using QuickBooks Keyboard Shortcuts

• Faster Data Entry: Complete forms and move through transactions quickly.
• Reduced Errors: Avoid mouse mis-clicks.
• Boosted Productivity: Less switching between keyboard and mouse.
• Greater Efficiency: Perform frequent tasks with ease.

Whether you're a solo entrepreneur or part of a large accounting team, these QuickBooks desktop shortcuts will make a noticeable difference in your daily work.

Qbox – All-in-One Collaboration Software for Accountants

Qbox is the perfect companion to your accounting workflow. It’s more than a file-sharing tool. It's a complete collaboration suite tailored for accountants.

Key Features:

• QuickBooks Desktop Remote Access Tool: Access and edit your QB files from anywhere securely.
• Client Portal: Central hub for all client communications and document exchanges.
• e-Signatures: Send, receive, and manage signatures in one place.
• Tasks and Workflows: Assign, track, and complete tasks without leaving the platform.
• Team Chat: Collaborate in real-time with your team.
• Invoicing: Bill clients directly within Qbox.

Thousands of accounting professionals trust Qbox to simplify their workflow and improve client service.

Final Thoughts

Using these QuickBooks Desktop shortcuts in 2025 isn’t just about working faster. It’s about working smarter. When you master these QuickBooks shortcut keys, you save time, reduce stress, and make room for what matters—growing your business.

Start with a few essential keyboard shortcuts QuickBooks users swear by, and expand as you go. Whether you’re an accountant, bookkeeper, or business owner, mastering these desktop shortcut commands is one of the easiest upgrades you can make this year.

And if you want to take collaboration and remote access to the next level, try Qbox. It’s the game-changer your accounting firm has been waiting for.

Ready to level up your QuickBooks Desktop experience? Bookmark this blog, print the cheat sheet, and start shortcutting your way to success!