There are many QuickBooks users that do not routinely back up their QBW files. Now, with the multitude of cloud based back up resources, more QuickBooks desktop users are doing a better job of backing up and protecting their data, but the main file is still vulnerable if verification is not done.
When a file is backed up using the QuickBooks functions, you are also provided the opportunity to include “verification”. In simple terms, verification is a cleanup process for the file that purges out deleted transaction, resets the TLG (log file), and also identifies any other conflicts that may require additional steps to stabilize the file. If verification is not performed on a regular basis, the file runs a much greater risk of corruption.
One simple way to evaluate whether or not a file has recently gone through the verification process is to check the size of the associated TLG file. After verification, the TLG will reduce to around 300 KB. If not verified regularly, the TLG can grow very large and actually exceed the size of the QBW file.
The Qbox synchronization process is unique because it not only evaluates the QBW but also the associated TLG. As a Qbox user, the data is always backed up in the cloud and a reminder to perform verification is sent if the TLG file exceeds a certain size. Additionally, if a file does end up with corruption for any reason, the administrator can very simply “roll back” the file with just a couple of clicks to any one of the last ten “versions”. (updates)
The bottom line is, keeping your QuickBooks file healthy will avoid the headaches and loss of time related to a corrupted file.
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